Universal Print by Microsoft

Microsoft Universal Print is a cloud-based print service that enables cloud-only printing for organizations. MyQ Roger integrates MS Universal Print and allows administrators to create a Universal Printer in Microsoft Azure and use it in their MyQ Roger tenant.

Limitations

• The Universal Printer must be created via the MyQ Roger web server.

• Only one Universal Printer per tenant is currently supported.

• To create a new Universal Printer in MyQ Roger, you must first delete the previous one. It is not enough to only delete the Universal Printer in MS Azure.

• Setting up a Pull-print printer (Universal Print Anywhere) from Azure can’t be linked to or shared through a printer created by the MyQ Roger server.

Set up Universal Print

The creation and setup of Universal Print is done in the MyQ Roger web server, and requires the permissions Microsoft Azure > Universal Print > Manage Printers

1. In the MyQ Roger web server, go to Administration > Universal Print by Microsoft.

2. Under Universal Print, you can see a mini-guide listing all the steps you need to follow in order to set up a Universal Printer.

3. All the steps are in Pending status. As you go through them one by one, their status will be changing to Success.

4. The Universal Print Administrator needs to be authenticated in MS Azure Active Directory (AD) before they can start managing Universal Printers.

   1. Click Sign in with Microsoft, and sign in on the Microsoft login page.

   2. Next, grant tenant-wide admin consent on behalf of your organization in Microsoft Graph.

   3. Click Consents, and sign in on the Microsoft login page. Then grant admin consent for your organization (more details can be found here).

5. The final step is to create your Universal Printer. In the Create a printer section, fill in the below fields, and click Save:

   • Display Name - Add a name for the printer, that is going to be visible to your users.

   • Model - Add the printer’s model.

   • Manufacturer (optional) - Add the printer’s manufacturer.

   • After saving, the Universal Printer is created. The printer’s certificate, default parameters, and sharing options are automatically established, but you can modify them in MS Azure if needed.

The Universal Printer appears on the List of Universal Printers in your MS Azure and can now be used by your MyQ Roger tenant users.

Add a Universal Printer on Windows

Once a printer has been set up on the MyQ Roger server, it can be shared with Azure users through the Azure platform.

Users can add the printer on any Windows computer that is part of the Azure domain.

1. Go to Printers and Scanners and select Add Device. The computer will start searching for Universal Printers.

2. Locate the printer that was just created and click Add Device.

The universal printer is now added to the user's device, and jobs can be printed using the universal printer.

To view and release jobs, use the terminal on the Universal Printers tab.