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PrintSharing Quick Start

This guide walks you through setting up PrintSharing. The process differs slightly depending on whether you want to offer paid or complimentary printing.

Verify Prerequisites

Confirm that you have:

  • MyQ Roger CPM license

  • At least one supported printer with an embedded terminal and Roger license assigned (Kyocera 25.11+, HP 25.10+, or Ricoh 26.1+)

  • (Paid Printing only) Business information and banking details for Stripe onboarding

Setup Steps

  1. Enable PrintSharing

    In the Web UI in Administration > Settings > General Tab under PrintSharing select Enable PrintSharing.

  2. Choose your payment mode

    Decide whether guests will pay for printing or print free of charge.

  3. Connect a Stripe account (Paid Printing only). Go to Roger > PrintSharing > Configuration > Stripe Connect & Receipt. Choose how you want to connect your Stripe account:

    • If you do not have a Stripe account - select Open Stripe Onboarding and follow the prompts to create and connect a new Stripe Express account. After submitting, Stripe will verify your account (this may take several hours or a few days).

    • If you already have a Stripe account - select Connect Existing Account. Log in to your Stripe account on the Stripe authorization screen and approve the connection. Roger links your account immediately upon return.

  4. Configure billing details (Paid Printing only)
    In the same Stripe Connect & Receipt tab, you can review and adjust your business details. These details appear on guest receipts.

  5. Create a guest price list (Paid Printing only)
    Go to Roger > Price Lists and create a new price list with your per-page rates for B&W and color printing.

  6. Create or update a printer configuration

    1. Go to Roger > Printer Configurations.

    2. Create a new configuration or edit an existing one.

    3. On the PrintSharing tab:

      • Enable PrintSharing.

      • Set Payment to Enabled or Disabled based on your chosen mode.

      • Optionally set a maximum document length.

    4. (Recommended) On the Login tab, set Default screen on terminals to PrintSharing so that the QR code displays by default.

  7. Assign printers

    1. Go to Roger > Printer Groups.

    2. Create a new group or select an existing one.

    3. Assign the PrintSharing-enabled configuration to the group.

    4. Add your printers to the group.

Verify Your Setup

After completing setup, confirm the following:

  • QR code displays on the printer terminal.

  • Scanning the QR code opens the guest printing interface.

  • Price list shows correct pricing (Paid Printing mode).

  • Test payment processes successfully (Paid Printing mode).

  • Test print job releases to printer.

  • Receipt is delivered to the guest email address (Paid Printing mode).

  • Transaction appears in Roger > PrintSharing and your Stripe dashboard (Paid Printing mode).

  • Registered users can still log in using other methods.